P3 AUDIT DATA PRIVACY OFFICER / LEAD

JOB PURPOSE

Data Privacy Officers are responsible for delivering innovative privacy programmes across our client’s global footprint. The Data Privacy Lead/Data Privacy Officer will be central to responding to our clients dynamic privacy landscape and will rise to the challenge of working with key business areas in a fast-paced, highly creative environment.

THE TEAM

The Data Privacy Office is responsible for protecting our customers employee personal data through the delivery of a global data privacy programme, driving change and accountability across the business in order to protect our clients brand and reputation, and maintain customer, employer and employee trust.

Working closely with the P3 partnerships of Privacy Lawyers, Data Champions and Data Stewards, the Data Privacy Lead/Officer roles provide an opportunity to develop expertise in the implementation of privacy legislation in central HR and Global Payroll context.

PERSONAL PROFILE

SKILLS / COMPETENCIES

  • Self-motivated with a desire to help people, take the initiative and to add value.
  • Methodical and organised with an eye for detail.
  • Works co-operatively with others to achieve team objectives being collegial and collaborative, open and non-territorial.
  • Strong verbal and written communication skills, demonstrated in both day to day work and in formal meetings and reporting context.
  • Able to manage spreadsheets and detail required for regular reporting.
  • Operates comfortably in an environment that is subject to frequent change.

REQUIRED EXPERIENCE AND COMPETENCY

  • A practical understanding of data protection law and practice, with relevant experience supporting a data protection programme.
  • Experience supporting a major change or improvement programme.
  • A degree or similar professional qualification.

DESIRABLE

  • Experience of working in a centralised team, delivering data protection tools, training, and projects across several teams.
  • Experience of working with an audit methodology
  • Experience of working in a large organisation in the private sector
  • Experience of working to a regulator/compliance standard
  • Recognised Data Protection / Internal Audit / Legal / IT security Qualification
  • Experience in a global business, ideally in a luxury brand or retail environment

RESPONSIBILITIES

Data Privacy Leads will be responsible for the following activities:

  • Records of Processing
  • Understand and document how the business handles personal data across all different business areas, including HR, Customer Services, Marketing and Digital
  • Supporting Data Stewards across the business to ensure the Records of Processing is updated.
  • Managing personal data risks and the remediation activity
  • Change Management
  • Working with other change governance teams across the Group to embed and operationalise the Change Management process.
  • Helping prject managers to complete, Privacy Impact Assessments, and advising on privacy by design requirements
  • Supporting specialist Privacy lawyers on change proposals.
  • Data Subject Requests
  • Working with data champions to respond to requests in their business area
  • Develop templates and tools to improve the process
  • Supporting specialist Privacy lawyers on complex request
  • Training and Awareness
  • Developing and delivering privacy-focussed face-to-face training to employees at all levels of the business
  • Work with business areas to understand their training needs
  • Develop engaging and innovative training materials and awareness campaigns
  • Monitoring Compliance
  • Monitor KPI’s and effectiveness measures and controls
  • Carry out effectiveness testing on data protection processes
  • Delivering privacy-focussed audit’s across business areas
  • Operational Support
  • Support the recording of incidents, requests, risk assessments
  • Prepare reports and metrics for managers
  • Prepare minutes and note taking in meetings
  • On-going administration of the programme and record keeping

Location: Horsham or London

Salary: